Introduction

One of the problem that faces institutions nowadays the huge amount of electronic and printed documents and the need to index and archive them, besides the difficulties of tracking the versions of the documents and how changed what and when, all that can deprives the institution of take advantage of the right information at the right time, Based on that Starways designed Right-DMS to solve these difficulties and organize institutions’ documents and implement our statement “The right Information to the right target at the right time” .

About Right-DMS

Right-DMS is considered as the optimal solution to store electronic documents and archive the printed documents safely, quickly and supports a massive amount of data and make it accessible through browser, tablet and mobile. All that preserve paper documents in it’s original state and make it reachable by all targeted employees at the same time. As documents can be described using a set of user defined attributes to make documents searchable and easy to access upon request. And preserving a change history for documents and ability to lock document are considered to be the key to solving the versioning conflicts for ever.

Why Right-DMS

A flexible hierarchy complies with Organizational structure

Versionable document with descriptive attributes

Archive e-documents and scan paper ones easily

Fast - Secured - Reliability

A flexible hierarchy complies with Organizational structure

Right-DMS provides a distinguished hierarchy folders structure which complies with customizable privileges and access rights on the department levels

Versionable document with descriptive attributes

One document can contain one or more version, and each version can consist of one or more file, and the descriptive attributes of the document template can provide an easy and fast way to find a specific document between thousands of them.

Archive e-documents and scan paper ones easily

Ability to archive paper documents using scanner side by side to electronic documents easily because of the user friendly interface supports keyboard shortcuts and context menus.

Fast - Secured - Reliability

Right-DMS provides a secured stable environment to store documents encrypted unable to be edited, As the archived document stored in structure suitable for large data and makes it easy to access them quickly.

Overview Features

Overview Features

Archive files and scanned document

Managing Documents

Actions on Documents and Folders

Permission and Access Rights

1- Archive files and scanned document
  • Ability to read document from scanner and store it in PDF format.
  • Ability to scan both sides printed documents.
  • Ability to upload several files as one document and give it descriptive attributes.
2- Managing Documents
  • Ability to describe and search documents using strongly typed attributes set by user according to the document type
  • Ability to enable document multi-versioning, and each version can consist of several files.
  • Ability to preview version’s file or download a specific version as zip compressed folder.
3- Actions on Documents and Folders
  • Available Actions on Documents: rename - copy - move - check out - delete - download -preview - active version
  • Available Actions on Folders: rename - copy - move - lock - download - edit permission
  • All actions related to documents and folders which are taken by employees are registered in timed log.
4- Permission and Access Rights
  • Integration with Active Directory
  • Ability to categorize employee into department and grant them privileges according to their departments.
  • Ability to grant permissions to department on the Folder level

How System Works

1. Define and Organize employees and departments
● Organize employees into departments and set their corresponding privileges
2. Folder hierarchy
● Build Folders structure and perform all kind of actions: Rename - Copy - Move - Lock - Download - Change permission - Delete - Undelete
3. Archive Documents
● Archive paper and electronic documents and input their attributes
4. Document Actions
● Rename - Copy - Move - Check Out/In - Download - Preview - Activate other version - Delete - Undelete
5. System Actions
● Perform backup and restore, and show actions history (Log)

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www.starways.com.sa